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STRATEGY EXECUTION

As action items were starting to get checked off additional factors were coming to light and continued adjustments were required.

  • Strategy

    • Day-to-day management tasks were still consuming a large portion of the day. To address this I blocked specific times each week to work towards the strategic goals. The strategic plan had to be a priority otherwise day-to-day management was going to continue to overwhelm and stand in the way of achieving the future vision. Taking the time up front to plan and work strategically eventually decreased the day-to-day management workload as the accomplished strategic tasks started to impact the day-to-day. 

  • People

    • Being in a constant state of change while ensuring the team was comprised of the right individuals for each role affected turnover. This required onboarding time and increased the amount of training required. Realistic timeframes had to be set to accomplish each goal.

    • Ensuring the right people were in the right seats also affected the performance management process.  I had to be mindful that a part of performance management is recognizing some people would simply not be a fit. I had to include this throughout the performance management process both in creation and execution.

The results informed the overall vision and mission of creating a high performing cross-functional team that provided excellent client service and valued learning, professional growth and participation within well defined roles. Recruitment and retention practices were key. Hiring those with the right combination of knowledge, experience and behavior was critical. Recuiting to the following attributes began: ability to obtain knowledge, fit to the desired culture, desire for continued growth and a strong work ethic. Prior knowledge and education were important however potential for learning took priority. Knowledge and skill can be taught but behaviour is harded to impact and takes more time to change.

  • Operations

    • The impact of continued change on operations was significant. There were senior management changes, strategic plan changes (meaning a shift in priorities), and new staff coming on board. The increase in staff volume was helpful to meeting our client demands however it pulled training resources on an ongoing basis for over 3 years. My strategies were still in-line with the organization however change in the organization and change in the department meant a high learning curve for everyone. This had to be factored in to each goal.

 

When goals, especially long term goals, are set, be prepared to adapt along the way - additional tasks, timeline adjustment (with a reason) and make room for important new priorities. An organic process if often needed as you learn along the way. Be willing to adapt to change. To accomplish the goals, you are expecting it of others, so you must embrace it as well in order to lead it. Perhaps new knowledge has been obtained, new information has come to light or someone has joined your team with a particularly impactful expertise. If you can adjust and incorporate these items, within the timeframe, you may end up with a better product. Continually evaluate how you will execute the strategy through changing operational needs.

 

While analyzing the factors that would impact my ability to execute on the strategy (to ensure continued strategic alignment and address any pitfalls), the priority of people was becoming increasingly significant. It was important to complete the Performance Management process so a consistent way of evaluating performance and managing those who needed to improve or did not fit within their roles could be supported through transition. The leadership summary was a useful tool. Names are removed for the purpose of this illustration but the picture is fairly clear. There was a divide between those performing and behaving average or well and those who were not. This would impact the ability to achieve the objectives.

While reviewing material on the RACI Tool it became clear that the established action items had to be taken one step further. Those in other roles had the ability to help with specific tasks and execution was important so a tracking system for completion was needed. 

Within six months I started to see changes in employees such as increased capacity, increased skill set through training and motivation to help or take on new challenges. As a result I was able to find more formal and informal opportunities for their continued development. When it came to implementation this was also helpful as employees had been involved with the creation, provided feedback and developed an understanding so they could support the execution of the final result. As growth continued my role was able to evolve as well with more focus on the overall strategy. I was able to look at the upcoming years and determine how things could grow further. There were project opportunities, external opportunities to build relationships with community partners and ongoing development in our business area as we continued to improve client service and efficiencies.

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